Be Kind to Your Vendors

Navigating through complex projects often involves collaboration with external vendors...

… and fostering strong partnerships is essential for success. At Kleurvision, we have a small, but mighty team, which means we are deeply invested in effective teamwork, and we understand the importance of seamless collaboration! 


Here are a few actionable strategies that project managers can implement today to enhance vendor collaboration and drive project excellence!


Foster Genuine Connections:

Building authentic relationships with vendors goes beyond business. Take time to understand their culture, values and goals. Schedule regular check-ins not just to discuss project details but also to connect personally. This foundation of trust strengthens collaboration.


Respect Their Time:

Time is precious for everyone. When scheduling meetings, be mindful of vendors’ schedules. Set a realistic agenda for each meeting to keep discussions focused and productive, demonstrating professionalism.


Embrace Open Communication:

Transparent communication is key. Keep vendors informed about project updates, changes, and potential challenges. Encourage open dialogue by seeking input and feedback, fostering collaboration!


Invite Their Expertise:

Vendors bring valuable expertise to the table. Tap into their knowledge and experience to enhance project outcomes. By leveraging their insights, you foster innovation and drive success.


Focus on Solutions, Not Problems:

Maintain a solutions-oriented mindset when challenges arise. Encourage brainstorming and collaborative problem-solving to overcome obstacles. By focusing on solutions, you keep the project moving forward effectively.


Set Clear Expectations:

Define project goals, timelines and deliverables upfront to align expectations and minimize misunderstandings.


Share Feedback Freely:

Create a culture of open feedback where team members and vendors feel comfortable sharing their thoughts, ideas and concerns, so no resentment is built later on.


Celebrate Milestones:

Recognize and celebrate project milestones, big or small, to boost morale and motivate the team!


Provide Resources and Support:

Ensure vendors have the necessary resources, tools, and support to deliver high-quality work and meet project deadlines.


Encourage Cross-Team Collaboration:

Foster collaboration between internal teams and vendors to leverage diverse perspectives and expertise. It’s crazy what a team of diversified, skilled people can do!


Resolve Conflicts Promptly:

Address conflicts or disagreements in a timely and respectful manner to prevent them from escalating. In-person or on the phone is far better than email or texting – make sure things don’t get misunderstood or tone not reflected properly.


Stay Flexible and Adapt:

Be open to change and willing to adapt your approach as needed to accommodate evolving project requirements and challenges.


Wrap it Up with a Smile:

End interactions positively, expressing gratitude for vendors’ contributions. A simple thank-you fosters goodwill and strengthens relationships.


Express Gratitude:

Show appreciation for your vendors’ hard work, dedication, and contributions throughout the project. A sincere thank-you goes a long way in building strong, positive relationships.


By implementing these strategies, you’ll foster stronger partnerships, drive project success, and achieve remarkable results. Let’s collaborate for excellence! 🚀